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© 2025 CAPTURE THE ATLAS | Photography · Travel · Adventure | ALL RIGHTS RESERVED
Last updated: September 11th, 2025
To reserve your spot, a deposit per participant is required at the time of registration. All deposits are non-refundable unless otherwise stated in writing by Capture the Atlas (“CTA”). Required deposit amounts will be listed on the individual photo tour page on our website, together with the due date for the remaining amount of the photo tour. Capture the Atlas reserves the right to cancel a participant’s spot on a photo tour and retain payments made if balances are not paid on time. It is crucial for participants to adhere to the payment schedule provided to secure their spot on the tour. Cancellation requests must be submitted in writing via email to CTA.
If participants fail to pay the final amount in full before the specified due date, they risk losing their deposit and forfeiting their spot to a participant on the waiting list. In such cases, if the full and final payment is not received by the due date, Capture the Atlas will send two reminder emails requesting the payment.
If the final balance is not paid by the deadline, CTA may send reminders and, at its discretion, cancel the participant’s spot and retain payments made. As a result, their spot in the photo tour will be forfeited, and it will be offered to participants on the waiting list. In such cases, the participant will not be eligible for a refund, even if Capture the Atlas is able to fill their spot with another participant.
Participants can send a payment for the deposit or full payment via Venmo, Zelle, credit card, or Paypal®. Participants can email us if they have any questions regarding making the final payment. If processing payments by card, we recommend using a credit card with no foreign transaction fee to avoid possible fees.
Capture the Atlas will only process refunds by the same payment methods; such as a refund to the same credit card, or a refund via Venmo, Zelle, and Paypal® under the conditions described below.
Chargebacks/Returns: Any unwarranted or bad-faith chargeback or payment reversal will incur a 100 USD administrative fee plus any third-party processor costs, to the extent permitted by applicable law. Non-payment authorizes CTA to cancel the spot without refund. By submitting payment, participants agree not to initiate chargebacks with their card issuer for amounts properly charged under these Terms. Any dispute regarding a charge must be addressed directly with Capture the Atlas.
Currency/Fees/Refund Method: All amounts are in USD. Participants are responsible for bank/exchange fees. Any refund will be issued via the same payment method originally used.
We always recommend purchasing trip cancellation insurance or cancel for any reason travel insurance to protect your investment in case unforeseen circumstances prevent you from attending the photo tour.
All cancellations must be submitted in writing by email and are not considered effective until you receive written confirmation from Capture the Atlas. Once confirmed, cancellations are final and cannot be reversed. The participant may not reclaim, reuse, or transfer the canceled spot to themselves, even if it remains unfilled, unless Capture the Atlas provides prior written authorization.
If your circumstances change and you wish to attend after canceling, you must contact us in advance to confirm whether rejoining is possible. However, if the spot remains unfilled 30 days prior to departure, Capture the Atlas may stop seeking a replacement and may allocate the spot for internal training purposes or promotional use, without any further compensation or refund beyond what is stated in these Terms.
Refunds and fees vary depending on how far in advance the cancellation is made and whether the canceled spot can be filled by another participant. The following policies apply:
If your spot is filled by another participant more than 30 days before departure: We will refund your balance minus payment processing fees, a $200 administrative fee, supplier fees already incurred (such as hotels, transportation, tours, and others), and any additional costs incurred by Capture the Atlas in attempting to resell the spot (including but not limited to advertising, discounts, and promotions).
If your spot is not filled, or it is filled less than 30 days before departure: We will refund your balance minus payment processing fees, a $500 administrative fee, supplier fees already incurred (such as hotels, transportation, tours, and others), and any additional costs incurred by Capture the Atlas in attempting to resell the spot (including but not limited to advertising, discounts, and promotions). After this cutoff, Capture the Atlas will stop seeking a replacement and may allocate the canceled spot for internal training purposes or promotional use.
If your spot is filled by another participant more than 30 days before departure: We will refund your balance minus payment processing fees, a $300 administrative fee, supplier fees already incurred (such as hotels, transportation, tours, and other), and any additional costs incurred by Capture the Atlas in attempting to resell the spot (including but not limited to advertising, discounts, and promotions).
If your spot is not filled, or it is filled less than 30 days before departure: NO REFUNDS WILL BE GIVEN, and your balance will be forfeited. After this cutoff, Capture the Atlas will stop seeking a replacement and may allocate the canceled spot for internal training purposes or promotional use.
*Regardless of the cancellation notice, if the participant receives any of our online courses upon signup, the amount of the course ($299) will be debited from the final refund.
**While we usually have long waiting lists and we manage to fill most canceled spots, we can not guarantee that we will fill your spot. We recommend communicating your cancellation as soon as possible to increase the chances of filling your spot and booking travel insurance that covers the cost of your deposit/tour in case you can’t attend.
***In cases where a canceled spot is filled, there may still be expenses associated with accommodation adjustments or changes that the canceling participant is responsible for covering. For example, if a participant cancels their spot that included a shared room and we are unable to fill it with another participant requesting a shared room or a participant of the same gender, the canceling participant may be responsible for the cost difference between a shared room and a single occupancy room.
****We will also do our best to fulfill the participant room type request, but if we can’t find a suitable roommate of the same gender, the participant will be responsible for the cost difference between a shared room and a single occupancy room.
*****Changes, such as moving your spot to another tour, are considered cancelations, with the only difference that the participant won’t incur payment processing fees. If a participant can’t attend a tour, and it’s eligible for a refund, they can decide to get a credit for a different tour or date, if available, with no bank cancelation fees. The other fees and expenses described in this policy would still apply.
All refund decisions are based strictly on the objective schedule set forth above. Capture the Atlas shall apply refund criteria uniformly to all participants and shall not exercise discretion to modify refund amounts outside the conditions stated herein.
The administrative and supplier fees described above represent a reasonable estimate of the actual losses and costs incurred by Capture the Atlas due to cancellations, including non-recoverable supplier payments, lost capacity, marketing, and staff time, and are not intended as a penalty.
No refund will be made for any tour hours or days missed due to late arrivals or early departure by the participant. It is very important that the participant arrives on time for the start of a tour. Any delay from a participant could jeopardize the opportunity for the rest of the group to enjoy the tour. In case of late arrival by the participant that Capture the Atlas is unable to accommodate, the participant will bear the extra cost associated with joining the group. If the participant can’t reunite with the group, the spot will be canceled without refund. It is thus important to contact Capture the Atlas if the participant is late to see if Capture the Atlas can arrange a possible solution.
In case of an early departure, the participant will bear all the costs and responsibility that it may involve (additional guides, transport, accommodation, etc.). If the departure is due to an illness or an accident, the participant will use his/her personal health and accident insurance to which he/she will have subscribed prior to the tour.
If the participant leaves the tour before its completion, he/she will not be able to receive any refund for the time missed.
If the participant arrives at the destination before the photo tour, Capture the Atlas will not be responsible for covering any transport, accommodations, guide services, excursions, food or and any other expense.
CTA reserves the right to cancel, modify, or postpone any tour due to insufficient enrollment, safety concerns, natural disasters, acts of government, pandemics, or other circumstances beyond its control (“Force Majeure”). In such cases, CTA will contact you and may offer a credit toward a future tour or refund of amounts paid, less non-recoverable third-party costs. Capture the Atlas shall not be liable for any indirect, incidental, special, punitive or consequential damages, including but not limited to airfare, visas, accommodations, missed connections, or other personal or business losses, whether foreseeable or not, arising from any cancellation, modification, or postponement of the tour.
For this reason, we recommend purchasing travel insurance with trip cancellation coverage.
The safety of all the participants and the group is our first priority. For that reason, each participant attending a Capture the Atlas international photo tour hereby confirms that they understand and agree to purchase the required insurance listed below, that is valid internationally, and that they will be required to provide proof of coverage prior to departure for the photo tour and in order to participate.
Participants must provide at least 30 days prior to the start of the photo tour their insurance emergency number, insurance email contact, and policy number in case the photo tour leaders need to communicate with the insurance company should any emergency arise.
Failure to provide proof of the required insurance coverage at least 30 days before departure constitutes a material breach of this Agreement and authorizes Capture the Atlas to cancel the participant’s spot without refund.
• Accident & Sickness Medical Expense Coverage (minimum $100,000 USD)
• Emergency Evacuation & Repatriation of Remains (minimum $200,000 USD)
• Accidental Death / Dismemberment
• Trip Cancellation Coverage
• Baggage and Personal Effects Coverage
• Hospital Room and Board
• Trip Delay / Interruption
Capture the Atlas is not a travel insurance agency/broker or intermediary and has no obligation in assisting in the purchase of any type of travel/medical insurance.
Capture the Atlas can suggest and express its opinion about different companies and policies but is not liable for any issue related to the purchase of any type of travel/medical insurance.
Capture the Atlas also suggest to evaluate your risk and to purchase travel insurance that covers the full value of the photo tour and personal effects in the case of trip cancellation, loss or theft of baggage, and emergency evacuation. Capture the Atlas, their owners, agents, and subsidiaries will not be held responsible for these expenses. It is vital for you to realize that if you experience a delay or find it necessary to cancel or cut short the photo tour for any reason, you will lose part or the entire sum of the amount paid (see the section “Payments & Deposits and Cancelations & Refunds” in the terms and conditions above).
Travel insurance helps minimize the risk of monetary losses you would incur in the event of a delay of your departure due to weather, airline strike, missed connections, etc., your inability to travel for reasons such as illness, injury, unforeseen financial complications and other personal circumstances, or if you were required to cut the photo tour short for medical or any other reasons.
There are restrictions and limitations on any insurance program. For this reason, we always recommend that you read carefully the fine print of your insurance policy.
Capture the Atlas offers a diverse range of photo tours with varying physical demands, ranging from moderate to strenuous. Participants are required to review the physical level and/or hiking charts specified for each tour on the respective photo tour page and carefully assess whether they meet the necessary fitness and mobility to undertake the tour. It is crucial to note that while significant hikes are explicitly mentioned in the tour descriptions, there are other physical activities involved during the tours that may not be detailed in the tour description. These activities may include, but are not limited to, boarding and disembarking vehicles and/or boats, walking to the different places visited during the tour additionally to any specific hike and physical exertion mentioned in the specific photo tour page.
Besides, each participant should be able to carry and manage their own photography equipment and luggage. Some hotels may not be equipped with elevators or air-conditioning.
Participants are solely responsible for accurately evaluating their physical capabilities and ensuring that they are adequately prepared for the physical demands of the tour. Capture the Atlas cannot be held liable for any injuries, health complications, or dissatisfaction resulting from a participant’s failure to meet the fitness requirements or to fully comprehend the physical expectations of the tour. By engaging in our photo tours, participants acknowledge and accept this responsibility.
In situations where the physical condition of a participant poses a risk to their own well-being, the well-being of other participants, or the guides, Capture the Atlas reserves the right to request that the participant curtail their trip. In such cases, no refund or liability will be assumed by Capture the Atlas. Additionally, any associated costs incurred as a result of the participant’s early departure, such as flight changes, accommodations, rescue services, and the like, will be the sole responsibility of the participant.
It is essential for participants to prioritize their own safety and the safety of others during the tour. By agreeing to these terms and conditions, participants acknowledge and accept that their failure to meet the physical requirements or to comply with the instructions provided by the guide may result in their exclusion from the tour without any entitlement to a refund or compensation from Capture the Atlas.
If the participant has any special needs or any physical condition that might prevent him/her from fully participating, it must be listed and disclosed when filling out the Capture the Atlas photo tour Registration Form in the “Health & Safety information” section, and he/she send us an email to us in advance with any further questions or concerns. Capture the Atlas assumes no responsibility for the participants medical care nor does it guarantee to meet their special dietary requirements.
Capture the Atlas reserves the right to ask for a Clean bill of health from a doctor if it is considered necessary prior to the development of the photo tour.
Please be aware that medical services and facilities might not be readily available during all or part of the photo tour. This could include emergency medical care, presence of physicians, or adequate medication. Please notify us in advance of any allergies, physical / mental conditions or medications you’re currently taking that may affect your health also in the Capture the Atlas photo tour Registration Form.
Participants must provide the information for two emergency contacts to Capture the Atlas before the photo tour in the Registration form. This information will include full name, relationship, number and email. Capture the Atlas will not use this information for any purpose except for informing the emergency contacts in case an emergency happens.
If Vaccinations are required for a photo tour, each participant is responsible for the cost of these vaccinations and will need to show proof of vaccinations to Capture the Atlas prior to the start date of the tour.
Due to the nature of photography tours, participants often spend extended periods together in shared environments such as vehicles, restaurants, accommodations, and other indoor and outdoor spaces. Because of this close interaction, contagious illnesses can spread easily within the group. To help maintain a healthy environment and ensure the smooth operation of the tour, we have established the following Health, Illness, and Contagious Disease Policy.
For the safety and wellbeing of all participants, guides, and staff, our tours operate under a health policy covering contagious or communicable illnesses. This includes, but is not limited to, COVID-19, influenza, RSV, the common cold, and similar respiratory infections.
Capture the Atlas reserves the right to enforce reasonable health and safety protocols necessary to protect participants and staff. Noncompliance with these measures may result in removal from the tour without refund.
If a participant develops symptoms consistent with a contagious illness, such as fever, cough, sore throat, or congestion, they must immediately inform the tour leaders. The participant will be required to wear a mask in shared spaces and vehicles, practice enhanced hygiene, and maintain physical distance until testing is completed or until symptoms significantly improve.
All participants showing symptoms are required to take a rapid diagnostic test for contagious illnesses (such as COVID-19 or influenza) provided by the company. By agreeing to these Terms and Conditions, the participant consents to such testing as a mandatory condition to continue participating in the tour.
If the participant refuses to take the test, they will not be permitted to continue the tour, and no refunds or credits will be issued.
If the test result is positive, the participant must immediately isolate and will not be allowed to continue participating in the tour.
If the test result is negative, the participant must continue to wear a mask, practice enhanced hygiene, and maintain physical distance during group activities for at least 48 hours or while the symptoms persist. If symptoms persist after 48 hours, a second test may be required.
Even if the test result is negative, any participant who is sharing a room and shows symptoms consistent with a contagious illness must book a private room at their own expense in the hotel(s) where the group is staying and remain there until symptoms have fully subsided.
Any costs arising from illness, isolation, or early termination of participation—including private accommodation, meals, medical care, testing, transportation, flight changes, or early departure—are the sole responsibility of the participant. The company and its guides will provide reasonable logistical assistance but will not cover or reimburse any related expenses.
A participant who is not allowed to continue participating in the tour because of a positive test result and who booked a single-room spot may continue using the accommodation provided by the tour company but will not be permitted to use the group transportation or join any group activities.
Because our group tours operate on a fixed-cost, non-refundable basis, no refunds or credits will be issued for unused portions of the trip due to illness, testing, or isolation.
All participants must carry valid travel and medical insurance that includes coverage for illness, isolation, and trip interruption caused by contagious diseases. Each participant is solely responsible for confirming that their policy provides adequate protection, including coverage for illness-related trip interruption or early termination.
By joining the tour, each participant agrees to act responsibly and comply with all health-related instructions from the guides, including testing, mask use, or temporary isolation. The company reserves the right to enforce or modify health measures in accordance with current public health guidance and industry standards.
To protect fellow participants and avoid potential disruptions, we recommend that all travelers limit close contact, practice social distancing, and exercise caution in the days leading up to the tour. Anyone experiencing symptoms of a contagious illness during the weeks before departure should take a test before traveling. Doing so helps minimize the risk of spreading illness to others and reduces the likelihood of being unable to participate upon arrival.
Capture the Atlas reserves the right to alter the prices of the photo tour Rates for any change based on tariffs, U.S. exchange rates and supplier fees. If the group falls below the minimum requirement, the photo tour is subject to cancellation or a small group supplemental fee to make the photo tour possible.
Capture the Atlas reserves the right to cancel or make changes to the published itinerary, including removal or substitution of tour leaders, whenever, in its judgment, conditions warrant, without consulting the participants. Participants have no right to any refund or other considerations in the event of these itinerary or tour leader changes. Capture the Atlas reserves the right to cancel any photo tour before departure, in which case a full refund of all amounts paid to the participants will be made. Any costs incurred by the participant to be able to participate in the tour (booking of hotel rooms on location, flights, train tickets, etc.) will not be refunded by Capture the Atlas.
If changes are made, tour leaders will plan each day considering the interests of the group and the weather at hand. Be assured that Capture the Atlas will make substitutions that are similar in quality and interest when possible.
If there is a change in the itinerary that requires the booking of new accommodation due to weather, accident or unforeseeable conditions, the cost of the new accommodation will be the responsability of each participant and not Capture the Atlas.
Capture the Atlas is not responsible for the conditions of a third party rented vehicle, and will not be responsible for any delay or change in the photo tour caused as a consequence of the service of third-party rental companies.
The inclusions on each tour are listed in the specific photo tour page.
Domestic or International airfare to and from the photo tour beginning & ending locations; airfare tax; airport departure tax (if applicable); airport departure transfers; additional transfers or accommodations that may be required by those not traveling with the group; excess baggage charges; meals / snacks not included in the photo tour as indicated on the individual photo tour website page; side activities taken on your own; passport / visa expenses; individual medical or travel insurance costs; any expenses of a personal nature, such as room service, laundry, drinks & alcoholic beverages; medical expenses; photography equipment; any activities not specified in the photo tour itinerary or that are listed as optional, or any items not listed in what is included on the individual information page on our website; possible fuel surcharges; exchange rate surcharges; gratuities to the guides and drivers are customary.
Airfare is NOT included in the photo tour Rates provided. Before booking your airfare, please check the photo tour welcome brochure for arrival and departure time specific requirements. Capture the Atlas can accept no responsibility for losses or additional expenses on airfare due to trip cancellation or alteration. We suggest booking a refundable fare or purchasing the optional insurance in case the photo tour must be canceled, postponed or altered.
In some photo tours, a limited number of single rooms/cabins are available at an extra cost on a first-come, first-served basis. Capture the Atlas will assist participants requesting a roommate. Participants will be notified if a suitable roommate is not available, in which case the single rate will be charged.
Accommodations are based on double occupancy (two people sharing a room). Requests for single occupancy are assigned on a first-come, first-served basis, when available and subject to a supplemental fee at the rate stated on the individual photo tour website page. The process for requesting single accommodation takes place at the moment of the booking before the photo tour. Once at the destination, room assignments are final.
Lunch and dinner will be taken in places convenient to the shooting areas. This will allow maximum flexibility.
During the photo tours, Capture the Atlas’ goal is to gather the entire group to have lunch or dinner together, but it is not mandatory for the participant to eat together with the group. In any case, participants must abide by the specific times for breakfast/lunch/dinner indicated by the photography Leaders so the itinerary is not compromised.
Breakfast, lunch, and dinner might be taken at uncommon times following the photo tour itinerary where the priority is photographing the different locations.
Food will not be included unless listed on the individual photo tour website page.
In order to fit and travel comfortably, there is a maximum luggage capacity to be carried per participant. Unless confirmed in the photo tour specific site or by Capture the Atlas in the email information, this luggage will be a Medium suitcase/bag of 26″ in height (66 cm) with a capacity up to 75 liters and a standard Camera bag with a capacity up to 50 liters.
If this limit is exceeded by the participant, and we are forced to rent additional transport or a bigger vehicle to comfortably fit all the participants due to the extra size of the luggage, this cost will not be borne by Capture the Atlas but by the participant whose luggage exceeds the determined limit.
Capture the Atlas LLC and its designated photo tour operators and photo tour leaders reserve the right to take photographs or videos during the operations of any photo tour or part thereof and to use the resulting photography, videos, or recordings for promotional or commercial use. By making a reservation on a Capture the Atlas LLC photo tour, the participant agrees to allow his/her likeness to be used by Capture the Atlas LLC, the authorized third parties, and the photo tour operator without compensation to the participant. If the participant prefers that his/her likeness not be used, he/she must notify Capture the Atlas in writing prior to departure of the expedition.
This authorization is perpetual, worldwide, royalty-free, and may be sublicensed by Capture the Atlas for promotional, advertising, or commercial purposes consistent with its business operations.
Copyright in all photographs, video, and related materials (herein referred to as “photo tour Materials”) created by the participant shall belong to the participant upon creation. The participant grants to Capture the Atlas, their owners, agents and subsidiaries, a non-exclusive, worldwide, irrevocable license to use any photo tour Materials voluntarily provided to Capture the Atlas in any media for the following purposes: editorial use, promotion of this editorial use, advertising and promotion of photo tours offered by Capture the Atlas or promotion of photo tours led by photo tour Leaders representing the Capture the Atlas.
Capture the Atlas respects the privacy of all participants and handles personal information in accordance with applicable data protection laws. Participant data, including names, contact details, registration information, travel preferences, dietary requirements, medical details, or accessibility needs, are collected and processed solely for the purpose of organizing and operating the photo tour.
For the proper execution of the tour, Capture the Atlas may share necessary participant information with trusted third-party service providers—such as hotels, transportation companies, local guides, and other operational partners—strictly as needed to arrange accommodations, meals, logistics, or other essential services. Information will only be shared to the extent required for these purposes.
Capture the Atlas may also use participants’ email addresses to send essential pre-trip communications, updates, and future newsletters related to its activities. Participants who do not wish to receive such communications may opt out at any time by notifying Capture the Atlas.
By agreeing to these Terms and Conditions, each participant also expressly authorizes Capture the Atlas and its guides to disclose limited and pertinent health-related information—such as the presence of symptoms compatible with contagious respiratory illness, positive COVID/flu test results, or isolation requirements—to other participants or third parties (including accommodation providers) when such disclosure is reasonably necessary to protect public health and safety and in full compliance with applicable privacy and data protection laws.”. Any disclosure of medical or health-related information shall be limited to the minimum extent necessary and made only in accordance with applicable data protection and privacy laws. Such information will be handled confidentially and used solely for group safety and operational purposes.
Participants are expected to conduct themselves in a manner that is respectful to the group and other participants.
Capture the Atlas groups are aimed at international participants without distinction of race, religion, gender, and age, and each participant must respect the other participants of the group at all times before and during the photo tour.
Any use of illegal drugs or substances, committing or participating in any criminal or illegal activity & violence of any sort will not be tolerated and will result in the participant’s immediate removal from the photo tour, without refund and at the participant’s expense. Photo tour leaders are authorized, and hereby reserve the right, to remove or exclude participants from the photo tour, or any portion thereof, for actions they deem as inappropriate or disruptive to the group and the photo tour without any refund or compensation.
If the participant has a complaint, he/she should first inform the photo tour leader while on the photo tour so that the photo tour leader can attempt to resolve and rectify the matter. If the participant is still dissatisfied, he/she should submit the complaint in writing to Capture the Atlas within 30 days of the completion of the photo tour.
Capture the Atlas acts only as an agent for the various independent suppliers that provide hotel accommodations, transportation, sightseeing activities, or other services connected with the photo tour. Such services are subject to the terms and conditions of those suppliers.
Capture the Atlas and its respective employees, agents, representatives, and assignees accept no liability whatsoever for any injury, damage, loss, accident, delay, or any other incident which may be caused by the negligence, defect, default of any company or person in performing these services. Responsibility is not accepted for losses, injury, damages or expenses of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes. All services and accommodations are subject to the laws and regulations of the country in which they are provided. Capture the Atlas is not responsible for any baggage or personal effects of any individual participating in the photo tour arranged by Capture the Atlas. Individual travelers are responsible for purchasing a travel insurance policy if desired, that will cover some of the expenses associated with the loss of luggage or personal effects as stated above in the “travel insurance” section.
Nothing in these Terms and Conditions shall be construed as creating a partnership, joint venture, or agency relationship between Capture the Atlas and any third-party supplier. Each party acts as an independent contractor.
By registering for any Capture the Atlas photo tour, participants certify that they have carefully read the dates, schedule of activities, the requirements, and the “Terms & Conditions” for the photo tour and are aware that the photo tour involves the risk of personal injury, death or loss (damage) to property. In consideration of the benefits derived by the photo tour, participants voluntarily recognize and accept all risks thereof. Participants agree on behalf of themselves, their dependents, heirs, executors, and assignees, to release and hold harmless Capture the Atlas LLC, its employees, subsidiaries, affiliates, officers, directors, successors, representatives, assigns and its designated tour operators (hereinafter referred to as the “photo tour Operators”) from any and all claims, including but not limited to liability for delays, monetary damages, illness, injuries, death, or for the loss of or damage to property resulting directly or indirectly from any occurrences or conditions. Participants agree to abide by the conditions set forth under the “Terms & Conditions” and other sections as stated herein or elsewhere published. Participants in international tours affirm that they are covered by medical insurance, which is valid overseas. All participants affirm that they have not relied on any additional oral or written representation of the tour Operators for executing this release. Participants further acknowledge receipt of this release and understand and accept its terms and conditions. Any questions participants had concerning this release have been answered fully.
In no event shall Capture the Atlas LLC or its representatives be liable for any indirect, incidental, consequential, or punitive damages arising from participation in the photo tour, even if advised of the possibility of such damages.This release does not apply to Capture the Atlas’ gross negligence or willful misconduct and is intended to the fullest extent permitted by applicable law. This limitation of liability applies to all types of claims, including personal injury, death, property damage, financial loss, or other damages arising from participation in a photo tour.
Participants acknowledge that their participation is entirely voluntary and that they have had the opportunity to seek independent advice before signing. If any portion of this Release is found invalid or unenforceable, the remaining provisions shall remain in full force and effect.
Capture the Atlas organizes, promotes, and sells the photo tour along with services they purchase from other suppliers. The suppliers are independent contractors and are not agents or employees of the tour Operators. They supply services that include but are not limited to, transportation, accommodations, meals, and excursions using local guides. While we endeavor to make travel arrangements with reputable suppliers, Capture the Atlas is not responsible for the willful or negligent acts and/or omissions of such suppliers, their employees, agents, servants, or representatives, including, without limitation, their failure or inadequate delivery of services. All travel and arrangements are subject to the terms and conditions specified by the suppliers, air carriers and/or applicable governing laws. Capture the Atlas and the suppliers providing transportation or any service can accept no responsibility for losses or additional expenses due to, but not limited to, delay, inconvenience, changes to or cancellation of itinerary, sickness, weather, strike, war, quarantine, terrorism, defects in vehicles, breakdown in equipment, animals including transportation by animals, hiking, and any act, omission, negligence or other causes beyond their control. All such losses or expenses will be borne by the passenger, as the photo tour rates provide for arrangements only for the time stated. Capture the Atlas is not responsible for expenses incurred by photo tour participants in preparing for the photo tour (i.e.: air tickets, visa/passport fees, equipment, medical expenses, individual transfers, etc.).
Photo Tours take place in diverse outdoor and indoor environments, where participants and their equipment may be exposed to both natural and man-made hazards that can result in serious bodily injury (including permanent disability, paralysis, and death), as well as risks and dangers to photography equipment and others. By joining a Capture the Atlas Photo Tour, each participant acknowledges that they are voluntarily participating with full understanding of the inherent risks involved. Each participant affirms that they have read, understood, and voluntarily signed the separate Liability Waiver before participating.
The risks present during the tour include, but are not limited to: forces of nature; severe weather; rough, uneven, slippery, or unmarked terrain; high altitude; stock and wildlife encounters (including animals used for transportation); travel and transportation accidents; civil unrest; terrorism; strikes; theft; and other unforeseen circumstances. Participants may also be exposed to risks related to the decisions or actions of other participants, third-party suppliers, contractors, or guides.
Participants also acknowledge the inherent risk of exposure to contagious illnesses—including, but not limited to, COVID-19, influenza, RSV, or other infectious diseases—resulting from close contact during travel, shared transportation, meals, and accommodations.
Medical care, emergency services, and other essential resources may be delayed, unreliable, or unavailable during the Photo Tour. It is the participant’s responsibility to assess their own physical and mental fitness before joining. Capture the Atlas and its affiliates cannot accommodate individuals with severe health problems or conditions that would pose a hazard to themselves or others.
Participants are solely responsible for obtaining travel and medical insurance that covers medical emergencies, illness, isolation, trip interruption, and equipment loss or damage. By submitting payment, participants certify that they are in good health and capable of participating safely. CTA may require a health questionnaire and reserves the right to remove any participant whose behavior, health, or physical condition may jeopardize themselves, other participants, or staff. No refund will be provided in such cases. Participants are responsible for their own equipment, personal belongings, and compliance with all instructions issued by the tour leader.
By joining a Photo Tour, participants fully accept and assume all risks, known and unknown, and agree to release, discharge, and hold harmless Capture the Atlas LLC, its owners, agents, contractors, and employees from any and all liability arising from participation, to the fullest extent permitted by law. By participating, each individual voluntarily assumes all risks and agrees that Capture the Atlas, its staff, and its contractors shall not be held liable for any resulting illness, injury, death, medical expense, or related loss.
The Participant agrees to defend, indemnify, and hold harmless Capture the Atlas LLC, together with its owners, affiliates, officers, directors, employees, agents, successors, and assigns, from and against any and all claims, demands, damages, losses, liabilities, costs, and expenses (including, without limitation, reasonable attorneys’ fees and legal expenses) arising out of or in connection with:
any act, omission, negligence, or willful misconduct of the Participant;
any breach by the Participant of these Terms and Conditions, the Registration Form, or the Liability Waiver; and
any claim or action brought by a third party for property damage, personal injury, or other loss caused by or related to the Participant’s conduct before, during, or after the photo tour.
This obligation to defend, indemnify, and hold harmless shall apply regardless of when the claim is made and shall survive the conclusion, cancellation, or termination of the photo tour and this Agreement.
However, this indemnification shall not apply to claims or damages arising from the gross negligence or willful misconduct of Capture the Atlas LLC or its representatives.
The Participant further agrees to promptly reimburse Capture the Atlas for any amounts paid, including reasonable attorneys’ fees and defense costs incurred before, during, or after any formal legal proceedings, in defending or settling any such claim to the extent caused by the Participant’s acts or omissions.
This arbitration agreement shall be governed by the Federal Arbitration Act (FAA). For all other matters not governed by the FAA, this Agreement shall be governed by and construed under the laws of the State of Nevada, USA.
The parties agree to first attempt in good faith to resolve any dispute through mediation in Nevada under the supervision of a mutually agreed-upon mediator.
If mediation fails, the dispute shall be resolved by binding arbitration in Clark County, Nevada, before a single arbitrator under the current rules of the American Arbitration Association (AAA). Judgment on the award rendered by the arbitrator may be entered in any court of competent jurisdiction.
Each party shall bear its own attorneys’ fees and arbitration costs unless otherwise awarded by the arbitrator.
Participants may opt out of arbitration within 30 days of booking by notifying Capture the Atlas in writing. Capture the Atlas retains the right to pursue
Any claim must be filed within one (1) year from the event giving rise to it. Claims filed after this period are permanently barred. All claims must be brought individually, and participants waive the right to class, collective, or representative actions and to a jury trial, to the extent permitted by law.
The maximum amount of recovery to which a participant will be entitled under any and all circumstances shall not exceed the published cost of the participant’s photo tour with Capture the Atlas. This limitation applies to the fullest extent permitted by law and does not apply to claims arising from Capture the Atlas’s gross negligence or willful misconduct. This clause does not modify or limit any liability release agreed to by the participant.
For any matters that are not subject to arbitration under this clause, the exclusive jurisdiction and venue shall be in the state and federal courts located in Clark County, Nevada, USA.
Participants hereby acknowledge that they have read, understand and agree to, and will abide by, all the Terms and Conditions of participation in the photo tour as set out above.
Participants must submit the Capture the Atlas photo tour registration form and Liability Waiver when doing the initial payment of the Deposit, the remaining payment, or the full payment and always prior to the start of the photo tour.
Participants confirm that they have reviewed & agree to the dates and costs of the photo tour and that they understand that flights are not included in the cost.
These Terms & Conditions, together with the specific terms for the applicable tour, the Registration Form, and the Liability Waiver, constitute the entire agreement between Capture the Atlas (CTA) and the participant.
CTA may assign this Agreement to affiliates or successors without participant consent. If any provision is found unenforceable, the remainder shall remain valid and enforceable to the maximum extent permitted by law.
All notices and communications between the parties shall be deemed valid when sent by email to the addresses provided during registration. It is the participant’s responsibility to keep their contact details current and to check their email regularly for updates or notices from Capture the Atlas.
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